20 golden rules for business and official e-mail communication

投稿日:2018.06.26

20 golden rules for business and official e-mail communication

Last time we distributed to you the guidelines for compiling company official printed letters, in addition to different founded norms that are ethical. You can easily refresh this information in memory by reading this article within our web log.

The commencement speaking about company communication, you ought to look closely at the reality that recently it is increasingly turning out to be an electronic structure. The speed of communication is one of the indispensable attributes of successful cooperation after all, today.

There are particular distinctions of emailing lovers in comparison to writing printed letters. Have them in your mind if you would like seem like an expert and never make mistakes.

Consequently, I made the decision to single out the guidelines of business and official correspondence in a separate article in electronic format via email. After which we will totally close the presssing problem of business communication. One thing both in articles may overlap, I just want each separate check-list to look full and complete.

Just What should one remember when writing official emails?

So, meet 20 golden guidelines of business email-correspondence:

  1. Develop a business template in your business design and discover for yourself the kinds and kinds of company communication letters – this may offer your blood supply of officiality.
  2. The width of the corporate template should be within 500-650 pixels.
  3. Always keep in mind that the page may be keep reading a device that is mobile optimize your corporate template in line with the relevant needs.
  4. Official e-mails shouldn’t be “creative.”
  5. Focus on your corporate email – no “honey”, “superman” and other nicknames.
  6. Probably the most form that is optimal of address is namesurname@companyname.com.
  7. Mailing addresses starting with info@, ad@, office@, inbox@, etc. – try not to specially cause confidence in individual business communication.
  8. Take notice of the guideline “one page – one information excuse”.
  9. Similarly, the official e-mail should offer just one targeted action.
  10. Before delivering, ensure that the existing email belongs into the person you want, and never to some other employee associated with recipient company.
  11. Constantly fill out the “letter topic”.
  12. Make an effort custom writing site™ to keep carefully the topic of this letter within the amount of 50 characters – therefore it shall be completely displayed on cellular devices.
  13. The purpose and subject of the letter should be seen when already learning the “theme of writing.”
  14. Don’t use the main topic of a page with one term (“hello”, “question”, “answer”, “information”, etc.).
  15. Always fill in the preheader.
  16. The state letter (letterhead, signature, stamp) can be delivered in a scanned type from a business mailbox.
  17. If the receiver expects a page you should not assign this mission to a subordinate – observe the “status” of communication from you.
  18. Choose a well-readable font (for e-mails the most suitable choice is 14 size), avoid fragments of text in a tiny font – use standard fonts, usually do not experiment.
  19. Always say hello within the text utilizing the recipient associated with letter.
  20. Within the modern practice of formal email-correspondence, it really is permitted to utilize incomplete names, as an example “Hello, Bob!” in the place of “Hello, Robert!”. Additionally, it is feasible to depart through the utilization of final title whenever handling.


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